Friday, December 5, 2014

Dunwoody agenda for Monday - Cad2cad, Dr. Mack Hannah, @DunwoodyXC, 1300 open record requests, Eminent Domain, Building Code, Paving Plan, Naming Parks and new City Manager

Monday, December 8, 2014
Dunwoody City Hall

41 Perimeter Center East
Dunwoody, GA 30346

6 pm Agenda

Update on the CAD-to-CAD Interface Project (L.R. Kimball) Disappointing

Update from Facility Usage Partner - Dunwoody Nature Center.

7 pm Agenda

Proclamation Recognizing Dr. Mack Hannah, Senior Pastor, Dunwoody Baptist Church.

Proclamation Recognizing the Dunwoody High School Girls Cross Country State Champions.

Recognition of Officer Tim Brown for Earning his BA in Business Administration from DeVry University.

Resolution Appointing Member to Convention & Visitors Bureau of Dunwoody.

Resolution Appointing Members to Design Review Advisory Committee.

Resolution Appointing Members to Development Authority.

Resolution Appointing Members to Planning Commission.

Resolution Appointing Members to Sustainability Committee.

Approval of Contract Amendment with JAT Consulting Services - 1,300 open record requests?

Approval of a Contract Amendment with Lowe Engineers.

Approval of a Contract Amendment with InterDev.

Approval of Contract Amendment with Gresham Smith Partners for Tilly Mill at North Peachtree Intersection Project.

SECOND READ: Ordinance Granting an Underground Easement Agreement for Atlanta Office Investment (KDC).

SECOND READ: Ordinance Granting an Aerial Easement Agreement for Atlanta Office Investment (KDC).

 Resolution Authorizing the Use of Eminent Domain on Property at 4962 Tilly Mill Road.

Award of Construction Contract for Mount Vernon Road Water and Road Improvements.

SECOND READ: Ordinance Amendment to Chapter 8, Buildings and Building Regulations.

Resolution to Appoint a City Manager. Supporting docs missing from packet; requested resolution, contract and background documents supporting nomination.

Discussion of 2015 Paving Plan / updated 5 year / 2013 laser truck analysis of streets.

Discussion of Contract for PCIDs Crosswalk Repairs.

Presentation of Comprehensive Plan Update Kick-Off by Jacobs Engineering Group, Inc.

Resolution of Support for the North Extension of MARTA - Westside 400.

Approval of Disposition of Excess Property - old police cars.

Discussion of Appointment of Sounding Board Members for Comprehensive Plan Five Year Update

Discussion of Methodology for Naming City Parks. (nothing after people - dead a few years - or only rare hero's honor?)


Heyward said...

I think we should do an open records request to see who does the most open record requests.

John Heneghan said...

That is my plan, on January 1st will ask for the full years worth of data on all open records requests in the last year, who made them, what they asked for, how the information was provided to them, number of staff hours to pull the information, what they paid, ect. I will post what I get so we as a community can look for trends so that we can either post the common requested items to the web and/or find ways to more efficiently deal with these requests. We spend a lot of money attempting to be transparent and if we can streamline the process or make it more effective then it would be a win for everyone.

Max said...

That's a great plan John!

I recall comments during Charter Commission days that many requests were so open-ended it would be nearly impossible to fulfill them.

Open Records are integral to transparency in government; yet abusing the system is a vexation by those playing political games.

The results of your study will be telling, I look forward to hearing more.

Heyward said...

I dont know if we already do this but we might need to consider charging for the time it takes to collect the information for an open records request. Here is what Sandy Springs has on their website...

"I agree to pay any copying and/or administrative costs incurred in fulfilling my requests to the extent permitted by Georgia law. Such costs may include copying charges of $.10 per page and administrative charges for search, retrieval, redaction and other direct administrative costs. Administrative charges shall not exceed the salary of the lowest paid full-time employee who, in the discretion of the custodian of the records, has the necessary skill and training to perform the request. A written response to this request will be sent no later than three business days following receipt of this request by the custodian of records."

John Heneghan said...

Heyward, we have the same except we grant 15 mins free.

The cost of obtaining copies of public records will vary depending of the complexity of the request and the record.

Normal charges are $.10 per page for standard paper copies.

The administrative charge shall not exceed the lowest paid full-time employee who, in the discretion of the City, has the necessary skill and training to perform the request. The person making the request shall not be charged for the first fifteen minutes of that employee's time in complying with request.

John Heneghan said...

PS: I was also looking for the policy back from the start of the city whereby we would facilitate sharing of electronic data where possible. I couldn't find it but believed it said that if the data could be exported into an electronic format (csv, xls, etc) we would send that and not charge for the "printed paper". I will ask Sharon for that police as well.